NOTICE OF ANNUAL GENERAL MEETING
I hereby give notice that Blackpool Stanley will hold its Annual General Meeting at Blackpool Stanley RL, The Sports Pavillion, Kingscote Park, Layton, Blackpool from 7 30pm on Tuesday 25th March 2014 to which all parents and volunteers are invited to attend.
Please note that the club has established classes of membership, each with associated voting rights. The rules surrounding these membership classes (and voting rights) are governed by the Memorandum and Articles of Association and are detailed by the directors in the Clubs Operational Rules (Clubmark file). To summarise the voting rights of members, only volunteers (over 18) who hold a current volunteer role at the club with associated qualification (e.g. DBS) have the rights to vote on election of officers or Constitutional or Operational rule amendments.
1. Welcome and Introductions,including apologies and proxy’s
2. Previous year
a. Performance against Development plan – Chairman’s Report
i. Clubmark Accreditation
ii. Limited Company & Registered Charity Status
iii. Participation – Playing and Volunteering
iv. Clubhouse and facilities (including pitches)
b. Financial – Treasurers Report
c. Development Plan.
2. Election of Officers.
The club officers roles are all open for election, these include Chairman, Vice Chairman, Secretary and Treasurer. Existing officers will declare their intention to stand for re-election within two weeks of the date of election, by notification to the club secretary.
Anyone else wishing to stand for election to these posts needs to be proposed and seconded by existing members (holding voting rights) and should notify the club secretary in writing of their intention along with the names of the nominator and seconder (who will be present at the meeting) at least two weeks prior to the meeting.
3. Memorandum and Articles of Association and Operational Rule changes.
Proposals in writing by one member (holding voting rights) and duly seconded by another to seek changes to either currently enacted documents must be received by the Club secretary not later than 14 days prior to the meeting. Proposed changes together with those agreed by the Executive Board will then be placed on the club website within 7 days of the meeting for consideration and due discussion at the meeting.
50% of the membership holding voting rights is required to carry a proposal.
The Exec Board would welcome notification of items of AOB in advance of the meeting, in order to estimate the time needed to conclude all agenda items. The Chairman of the meeting may need to limit the time allowed on each item of AOB in order to ensure that all items are covered and that the meeting concludes within a reasonable time frame
5. Close of Formal Proceedings